Application for Reserved Matters
Please note that the application form cannot be completed
on-screen and must be printed before completion.
Help Completing the Form
1. Applicant Name and Address
Please enter the Applicant Details, including full name and
title. Please also enter the house/flat number and/or name (if
applicable) and street name in the Street address field. The town,
county, country and full postcode should also be entered.
If the application is being submitted by an agent (i.e. someone
who is acting on the applicant's behalf) all correspondence,
including the decision letter, will be sent to him/her.
2. Agent Name and Address
Please enter the Agent Details, including full name and title.
Please also enter the house/flat number and/or name (if applicable)
and street name in the Street address field. The town, county,
country and full postcode should also be entered.
If the application is being submitted by an agent (i.e. someone
who is acting on the applicant's behalf) all correspondence,
including the decision letter, will be sent to him/her.
3. Site Address Details
Please enter the full postal address of the site. Enter the
house/flat number and / or name (if appropriate) and street name in
the Street address field. The town, county, country and full
postcode should also be entered. If the application relates to open
ground describe its location as clearly as possible (e.g. ‘Land to
rear of 12 to 18 High Street’ or provide a grid reference).
When you submit a location plan, it is recommended that this is
at a scale of 1:1250 or 1:2500, showing at least two named roads
and surrounding buildings. The properties shown should be numbered
or named to ensure that the exact location of the application site
is clear.
The application site must be edged clearly with a red line on
the location plan. It should include all land necessary to carry
out the proposed development (e.g. land required for access to the
site from a public highway, visibility splays (access around a road
junction or access, which should be free from obstruction),
landscaping, car parking and open areas around buildings).
A blue line must be drawn on the plan around any other land
owned by the applicant, close to or adjoining the application
site.
All plans must be to a metric scale and any figured dimensions
given in metres and a scale bar should be included. Each plan
should show the direction of North.
4. Pre-application Advice
The local authority may be able to offer (possibly for a fee)
pre-application discussions before a formal application is
submitted in order to guide applicants through the process. This
can minimise delays later in processing the application.
Pre-application discussions can also help you and the planning
authority identify areas of concern about your proposed development
so that you can give consideration to amending your proposal before
the application is submitted. The advice and guidance given to you
at the pre-application stage is given in good faith. However, it
does not guarantee or supply a definitive undertaking as to whether
your proposal is likely to be acceptable.
If you have received pre-application advice from the planning
service please indicate the reference/date of any correspondence or
discussion and the name of the officer. If you do not know these
details then please state ‘Unknown’.
This will assist the Council in dealing with your application as
quickly as possible.
5. Development Description
Please describe the proposal accurately and concisely, and
specify the reserved matter(s) (ie access, appearance, landscaping,
layout and scale) for which you are seeking consent.
Example:
- provision of principle access off London Road and secondary
access off cul-de-sac to rear of the site and other internal
circulation roads
- provision of landscaping details including 3 metre boundary
hedge and 2 metre close boarded fencing to sides and rear of
site
- submission of layout and scale details comprising five-storey
residential block to the rear of the site, three-storey office
block fronting London Road and recycling facilities including bin
store on the western boundary
- details of scale and appearance of the proposed three-storey
dwelling including timber sash windows, slate roof and red stock
bricks
6. Council Employee/Member
You must declare whether the applicant or agent is a member of
the council’s staff, an elected member of the Council or related to
a member of staff or elected member of the Council.
Serving elected members or planning officers who submit their
own planning applications should play no part in their
determination and such applications should be determined by the
planning committee rather than by planning officers under delegated
powers.
For the purposes of this question, 'related to' means related,
by birth or otherwise, closely enough that a fair-minded and
informed observer, having considered the facts, would conclude that
there was a real possibility of bias on the part of the
decision-maker in the local planning authority.
7. Supporting Information
You should clearly make reference to drawings that formed part
of the original decision and identify all plans submitted as part
of this application. If applicable, an explanation or additional
supplementary information highlighting changes and variations
should also be provided in support of your submission.
In circumstances where the planning authority considers that
variations substantially alter the original decision, your
application may be considered to be invalid and the submission of a
new application may be necessary.
Layout
Details should explain and justify the proposed layout in terms
of the relationship between buildings and public and private spaces
within and around the site. An indication of how factors important
to accessibility of the site for users (such as travel distances
and gradients, and the orientation of block and units in relation
to any site topography to afford optimum accessibility) should also
be given.
Scale
Details should explain and justify the scale of buildings
proposed, including why particular heights have been settled upon,
and how these relate to site surroundings and to the relevant
skyline. The statement should also explain and justify the size of
building parts, particularly entrances and facades, with regard to
how they will relate to the human scale.
Appearance
Details should explain and justify the appearance of the place
or buildings proposed, including how this will relate to the
appearance and character of the development’s surroundings. It
should explain how the decisions taken about appearance have
considered accessibility. The choice of particular materials and
textures will have a significant impact upon a development’s
accessibility.
Judicious use of materials that contrast in tone and colour to
define important features (such as entrances, circulation routes or
seating, for example) will greatly enhance access for everyone.
Similarly early consideration of the location and levels of
lighting will be critical to the standard of accessibility
ultimately achieved.
Landscape
Details should explain and justify the proposed landscaping
scheme, explaining the purpose of landscaping private and public
spaces on the site in terms of biodiversity, amenity, safety,
appearance, accessibility and usability sustainability, and its
relationship to the surrounding area.
Access
Access is an important design issue. You should explain and
justify the principles behind the intended access and explain how
these have informed the final access arrangements. This might
include, for example, a brief explanation of your approach to
access, with particular reference to the inclusion of disabled
people, and a description of how the sources of advice on design
and accessibility and technical issues will be, or have been
followed. Where, in exceptional circumstances, a design does not
follow established good practice guidance, sufficient details
should be included to identify which parts of the proposal do not
follow good practice, and to explain why such guidance has not been
followed in this instance, as well as explaining why the applicants
believe that, in this particular instance, the design proposed
still offers a level and standard of accessibility that is equal
to, or better than, that suggested in established guidance
documents.
You may also wish to identify any constraints imposed by the
site and any existing structures, and propose compensatory measures
where full access proves to be impracticable or unreasonable.
Drawings or other details could be useful here to assist the
explanation; demonstrate how prospective users will be able to
access the existing transport network, and the reasons on which the
main points of access to the site and the layout of access routes
have been chosen. Issues relating to emergency access should also
be addressed and include:
- access for the emergency services even where vehicular access
is not provided
- circulation routes around the site in the event of emergency
evacuation, and
- egress from buildings in the event of emergency evacuation
8. Planning Application Requirements & Local Level
Requirements
There are two levels of requirements, national and local:
- National - Use the checklist to ensure that
the forms have been correctly completed and that all relevant
information is submitted.
- Local - The local planning authority will have
produced a document (usually available from their website) which
details any specific information that is required to accompany the
application in addition to the national requirements.
Failure to complete the form correctly or to supply sufficiently
detailed drawings or other relevant supporting information may
result in your application being returned as invalid.
9. Declaration
Please sign and date your application.
10. Applicant Contact Details
Please provide contact information for the applicant.
11. Agent Contact Details
Please provide contact information for the agent.
12. Site Visit
Access to the site (i.e. where the works are proposed to take
place) may be required by the case officer. Please provide contact
details in the event that an appointment needs to be made. This
will assist the Council in dealing with your application as quickly
as possible.
If you need any further help or guidance please email the Planning
Enquires team or telephone 01233 330264.
This webpage was updated on
1/12/2012