Appendix 2 - Functions and Powers of the Executive Split between Executive Members and Groups Constituted by the Executi
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Functions and Powers of the Executive Split between Executive
Members and Groups Constituted by the Executive to Assist It in Its
Work
The role of the Executive is set out in Article 7.
The functions of the Executive are those prescribed by the
Act and the subsequent Amendment Regulations issued from time to
time, and comprise all of the functions of the Council not
exercised by the Council itself or delegated by the Council to a
Committee or to an Officer. The manner in which the Council
has divided the responsibility for functions to individual Members
of the Executive is set out below..
NB: In connection with this Appendix, attention is drawn to the
provisions of Appendix 3 which lists the functions not to
be the responsibility of an Authority’s Executive.
The Executive
To be responsible for any Executive functions
which involve a recommendation to the Council including budget and
policy proposals.
To be responsible for making key decisions on
any matter determined in the forward plan and included in the
budget.
To receive and respond to:
reports to the Executive from the Overview and
Scrutiny Committee, the Monitoring Officer and the Chief Finance
(Section 151) Officer; and
recommendations from Council.
Quorum
The quorum for a meeting of the Executive
shall be one quarter of the total number of Members of the
Executive (including the Leader of the Council) or three including
the Leader, whichever is the larger.
For a Committee of the Executive the quorum
shall be three.
(Part 4 Rules of Procedure – Executive Procedure
Rules refer).
General Responsibilities: All Cabinet Members
-
To identify and encourage public participation
and consultation ensuring effective communication of Council
policies and strategies (as contained in the Corporate Plan and
other plans) to all Members of the Council, staff, residents of the
Borough, partners and stakeholders.
-
To promote the objectives of the Council as
contained in the Corporate Plan.
-
To encourage external organisations to work in
partnership with the Council.
-
To develop new policies consistent with the
overall strategic approach of the Council.
-
To encourage an inclusive approach to the
development of new or revised policies ensuring that other sections
of the Council’s structure and individual Members are able to
contribute.
-
To establish targets and monitor performance
in relation to the Council’s policies and strategies.
-
To speak on behalf of the Council.
-
To represent the Council, on relevant external
bodies to which they are appointed by the Council or Selection and
Constitutional Review Committee.
-
To request or commission research or other
studies on matters of policy or service provision whether external
or via other parts of the Council’s political management
structure.
-
To refer to the Executive any matters with
corporate implications.
-
To prepare responses to consultation papers
issued by the Government and other organisations in relation to
those functions within the purview of the Executive.
-
To give guidance on budget priorities.
-
To develop proposals for the effective use of
land and property in partnership with other stakeholders where
appropriate.
-
To receive representations from Councillors
acting in their capacity as Ward Members in relation to the
provision of services to residents within their area.
-
Deputy Leader
The Portfolio Holder appointed as Deputy
Leader of the Council will be able to act on behalf of the Leader
in relation to the above duties and responsibilities when he or she
is absent or unable to act.
(Minute No. 532(v)/5/10 and Minute No.
342/12/10)
-
Participative Groups
Participative Groups can be set up by either
the Leader or the Deputy Leader or by a Portfolio Holder or Chief
Executive, in consultation with the Leader or the Deputy
Leader.
(Minute No. 93/7/10)
The Leader
Main Role
To provide visible political leadership to residents of the
Borough, stakeholders and partners in the overall co-ordination of
Council policies, strategies and service delivery.
Lead the development of local, regional,
national and european policy and strategic partnerships.
Promote the objectives of the Council’s
Corporate Plan.
Duties and Responsibilities
To determine the size of the Executive and appoint between two
and nine Members of the Council to the Executive.
To allocate areas of responsibility ie
Portfolios to them and be able to remove them from the Cabinet at
any time.
To determine the scheme of delegation for the
discharge of the Executive functions of the Council and report to
the Council all appointments and changes to the Cabinet
(Executive).
To appoint one of the Members of the Cabinet
(Executive) to be his/her Deputy, to hold office until the end of
the term of office of the Leader (unless the person resigns as
Deputy Leader, ceases to be a Councillor or is disqualified or
removed from office by the Leader).
To if he/she thinks fit remove the Deputy Leader from office,
but must then appoint another person in his/her place.
To Chair the Executive.
To represent and act as an ambassador for the
Council and to lead in developing strategic partnerships with
agencies, residents of the Borough and stakeholders in relation to
the delivery of strategic objectives and the provision of services
to residents of the Borough.
To have overall responsibility for:-
- Developing and promoting new policies
and strategies as necessary;
- Development, monitoring and implementation of
the Corporate Plan;
- Setting performance targets relating to
the objectives;
- Capital and Revenue budgets, ethical
standards and probity and financial monitoring;
- Communicating the Council’s values, vision
and objectives to all members of the Council’s staff, residents of
the Borough, partners and stakeholders;
- Emergency Planning;
- Local Strategic
Partnerships.
- Health (joint responsibility with the
Community and Communications Portfolio Holder) (Minute No. 369/2/11
refers).
Responsible for resource planning and
management including:-
- Employee Relations and Policies related to
staff employment;
- Equal opportunities policies related to staff
employment and service delivery.
To ensure that systems exist to appraise the
performance of senior managers.
To take up corporate membership of any
appropriate body or organisation whose objectives are considered to
be beneficial to the Council’s own activities.
To submit proposals to the Executive on annual
budget allocations.
Co-ordination of the implementation of
policies and strategies, especially in relation to crosscutting
issues, to achieve a corporate approach.
The Executive Member having:-
(a) Overall responsibility
for decision –making arrangements in the following areas:
- Legal and Democratic Services
- Corporate Policy
- Emergency Planning
- Personnel and Development
(b) The power to require a
proposed decision in any such area to be referred to the Executive
for their
consideration or
determination.
Delegation
None
Notes:
1. The Portfolio Holder appointed
as Deputy Leader of the Council will be able to act on behalf of
the Leader in relation to the above duties and responsibilities
when he or she is absent or unable to act.
(Minute No. 532(v)/5/10)
2. The Leader or Deputy
Leader are able to establish Participative Groups.Resource
Management And Control – Portfolio Holder
3.This has been amended to reflect the New
Executive Arrangements to take effect following the local elections
in May 2011. (Minute No. 324/12/10 refers).
Resource Management and Control – Portfolio Holder
Main Role
Co-ordination and planning of corporate resources and
Financial Services.
Duties and Responsibilities
Responsibility for resource planning and
management, including monitoring expenditure, corporate land use
and asset management, implementing audit plans and corporate
governance (including risk management) by:-.
- Setting performance targets relating to the
objectives;
- Ensuring goals and milestones are
met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary;
- Development of shared service
initiatives
To have responsibility for the implementation
of an effective performance management framework including
co-ordinating and monitoring the implementation of corporate
policies through:-
- Strategic monitoring of the content and
production of the annual local performance plan;
- Leading on the setting of corporate
objectives and performance indicators;
- Establishing the implementation and
monitoring systems, in liaison with other Executive Members, to
ensure that the management of departmental performance plans are
consistent with corporate strategies and policies.
The Executive Member having:-
(a) overall responsibility for
decision-making arrangements in the following areas:-
(b) the power to require a
proposed decision in any such area to be referred to the Executive
for their consideration or determination.
To work together with other Executive Members
to achieve the aims, objectives and action plans of the
Council.
Delegation
None
(Minute No. 532(iii)/5/10)
Cultural Services and IT – Portfolio Holder
Main Role
Co-ordinating the activities of the Council which contribute
towards achieving the corporate plan objectives relating to
Cultural Services and IT.
Duties and Responsibilities
To have responsibility for monitoring the implementation of
corporate plan objectives relating to the Project Office, community
planning, the Community Strategy, cultural, leisure and sports
provision and IT by:-
- Setting performance targets relating to the
objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary.
The Executive Member having overall responsibility
for:-
(a) Overall responsibility for
decision – making arrangements in the following areas:
- Cultural Services (including leisure, arts
and sports)
- Project Office
- IT (not including Customer
Services)
(b) the power to require a
proposed decision in any such area to be referred to the Executive
for their consideration or determination.
To work together with other Executive Members
to achieve the aims, objectives and action plans of the
Council.
Delegation
At meetings of the Nations and Regions Group to exercise the
powers and duties of the Executive subject to those decisions being
in accordance with the Council’s current policies and within the
existing budget. (Minute No. 422/1/08).
(Minute No. 532(iii)/5/10)
Strategic Planning– Portfolio Holder
Main Role
Co-ordinating the activities of the Council
which contribute towards achieving the strategic corporate plan
objectives relating to development and growth, and economic
development.
Duties and Responsibilities
To have responsibility for monitoring the implementation of
strategic corporate plan objectives relating to development and
growth in the physical environment by:-
- Setting performance targets relating to the objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary.
The Executive Member having:-
(a) overall responsibility for
decision-making arrangements in the following areas:-
(b) the power to require a
proposed decision in any such area to be referred to the Executive
for their consideration or determination.
To work together with other Executive Members to achieve
the aims, objectives and action plans of the Council.
Delegation
None.
(Minute No. 532(iii)/5/10)
Development Management – Portfolio Holder
Main Role
Co-ordinating the activities of the Council
which contribute towards achieving the corporate plan objectives
relating to Development Management .
Duties and
Responsibilities
To have responsibility for monitoring the
implementation of corporate plan objectives relating to Development
Management by:-
- Setting Performance targets relating to the
objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies and
strategies as necessary;
The Executive Member
having:-
(a) Overall
responsibility for decision – making arrangements in the following
areas:
- Development Management;
- Building Control and Land Charges;
(b) the power to
require a proposed non-regulatory decision in any such area to be
referred to the Executive for
their consideration or determination.
To work together with other Executive Members
to achieve the aims, objectives and action plans of the
Council.
Delegation
None
(Minute No. 532(iii)/5/10)
Housing and Customer Services – Portfolio
Holder
Main Role
Co-ordinating the activities of the Council which contribute
towards achieving the corporate plan objectives relating to all
housing services, and Customer Services.
Duties and Responsibilities
To have responsibility for monitoring and
implementation of corporate plan objectives relating to delivery of
the Council’s housing strategy, housing services and customer
services by:-
- Setting performance targets relating to the
objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary;
The Executive Member having overall responsibility
for:-
(a) decision-making arrangements in
the following areas:-
- Housing Strategy;
- Revenue Account Services;
- General Fund Housing Services (including
social housing and homelessness);
- Customer Services
(b) the power to require a proposed
decision in any such area to be referred to the Executive for their
consideration or determination.
To work together with other Executive Members to achieve the
aims, objectives and action plans of the Council.
Delegation
At meetings of the Supporting People
Commissioning Body to exercise the posers and duties of the
Executive to:-
(i) agree the full
Supporting People Strategy and Annual Plan which will detail all
expenditure within the Supporting People Grant, all services, new
high cost projects and the recharging rules;
(ii) consider any
significant changes to the Supporting People Strategy and Annual
Plan;
(iii) review the Supporting
People Stratergy and Annual Plan.
(Minute No. 532(iii)/5/10)
Environmental Services – Portfolio Holder
Co-ordinating the activities of the Council
which contribute towards achieving the corporate plan objectives
relating to the delivery of environmental services.
Duties and Responsibilities
To have responsibility for monitoring the
implementation of corporate plan objectives relating to
environmental health and waste collection and management
by:-
- Setting performance targets relating to the
objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary.
The Executive Member having:-
(a) overall responsibility for
decision-making arrangements in the following areas:-
- Environmental Services (including
environmental health, waste collection and management, licensing
and parking and engineering services).
(b) the power to require a
proposed non-regulatory decision in any area to be referred to the
Executive for its consideration or determination.
To work together with other Executive Members to achieve
the aims, objectives and action plans of the Council.
Delegation
None
(Minute No. 532(iii)/5/10)
Community and Communications – Portfolio
Holder
Main Role
Co-ordinating the activities of the Council which contribute
towards achieving the corporate plan objectives relating to
communications, community safety and partnership working.
Duties and
Responsibilities
To have responsibility for monitoring and
implementation of corporate plan objectives relating to
communications, marketing, community safety, forums, partnerships
(excluding the Local Strategic Partnership), parishing, voluntary
sector, well being and the Crime and Disorder
Reduction Partnership by:-
- Setting performance targets relating to the
objectives;
- Ensuring goals and milestones are met;
- Reviewing relevant areas of service
provision;
- Developing and promoting new policies
and strategies as necessary.
The Executive Member having overall
responsibility for:-
(a) decision-making
arrangements in the following areas:-
(b) The power to require a
proposed decision in any such area to be referred to the Executive
for their consideration or determination.
To work together with other Executive Members
to achieve the aims, objectives and action plans of the
Council.
Delegation
None
(Minute No. 532(iii)/5/10)
Next - Appendix 2 - Terms
This webpage was updated on
5/9/2011