Business Opportunities and Tenders


Kent Business Portal

If you're interested in doing business with us you are required to register with the Kent Business Portal. Tenders and quotations over £15,000 are advertised on this site. It's free to register and you will get email notifications of new opportunities.

Invitations to tender will be managed by the Kent Business Portal.

For contracts under £15,000 we use existing suppliers or identify relevant companies.

Subject to financial thresholds, advertisements are also placed on the Contracts Finder and the Official Journal of the European Union (OJEU).

These adverts will instruct suppliers to register on the Kent Business Portal, download, and submit tender documents.

Contracts register

Contracts with a value of over £5,000 are listed on our contracts register, which is updated on a quarterly basis. View our contracts register.

Financial thresholds

The financial thresholds listed below help guide us to choose the most appropriate procurement route.

Financial thresholds
Estimated contract value Type of contract Procedure
Under £15,000 Works, supplies or services Obtain at least one written quotation
£15,000 to £189,330 Works, supplies or services At least three written quotations/tenders
£189,330 or more Supplies and services At least five written tenders**
£189,330 to £4,733,252 Works At least five written tenders**
£4,733,252 or more Works At least five written tenders**

Note:

  1. ** EU rules apply
  2. Some specific services are subject to a 'light-touch' regime under the Public Contracts Regulations 2015

What we buy

We buy a wide variety of good and services for use by all departments within the council. Some examples include the following:

Goods and services bought by Ashford Borough Council
Goods Services Works
Clothing Accommodation Building maintenance
Computer hardware and software Banking services Construction
Sport and gym equipment Catering and hospitality Repairs
Litter bins Courier and postage Refurbishment
Stationery Printing Car parks
Play equipment Marketing and event management Property new builds
Vehicles HR services Surveyors
  Training and development services  

Who does the buying?

We have a Procurement and Contract Management team that help us to spend public money better. The team provide procurement and contract advice and support and guide council officers through the process of appointing a supplier. This includes helping with specifications, advice on how to gain quotes or tenders and monitoring the contract effectively. Every officer of the council must comply with the contract procedure rules whenever they take part in procurement.

The government has produced a comprehensive guide called 'Sell goods or services to the Public Sector'. This guidance provides practical advice on the procurement process, procurement regulations and helps suppliers understand the tendering process for public sector contracts.

Ashford Borough Council's current contracts

We will consider expressions of interest that are submitted and that meet the statutory criteria as set out in the relevant regulations. These submissions must be received in line with the following dates set out in the report Amendments to the Councils Community Right to Challenge Procedure [pdf] 70KB.

For multi-year contracted services of two years or more

The time frame during which Ashford Borough Council will accept the submission of an Expression of Interest will be a one month period ending 18 months before the date of the end of the contract (ignoring any extension to the contract granted under its terms).

For contracted services where the contract term is between 10 months and one day to two years

The time frame during which Ashford Borough Council will accept the submission of an Expression of Interest will be a one month period ending nine months before the date of the end of the contract (ignoring any extension to the contract granted under its terms).

The end dates of our contracts can be found in our Contracts Register, which is updated quarterly. You can download them from the links list below:

NB: Information on the SME status of some contractors is unavailable at present, but will be incorporated into the register when available.

For non-contracted services and contracts of ten months or less, a window for Expressions of Interest will operate during June 2019.

Transparency

We are committed to being open and transparent and we follow the code of recommended practice for local authorities on data transparency.

View the rules of procedure in our constitution.

Procurement and contract related enquiries should be sent to procurement@ashford.gov.uk.