Safety Advisory Group
This advice is intended for people or organisations arranging social events or gatherings.
In line with the social distancing guidance it is advised that gatherings/events should not take place. While the risks of transmitting COVID-19 at gatherings/events is relatively low, these steps will also allow emergency services that could have been deployed to these events to be prioritised in alleviating pressure on public services.
Please note with immediate effect until further notice, we are unable to accept any event bookings to hire open spaces owned by Ashford Borough Council. This will be reviewed and updated as the situation evolves.
We operate a Safety Advisory Group (SAG) for event organisers, and are here to offer support and guidance. Once we have received your event notification form we will assess the scale of your event based on the information you have given. We will be in contact with you if the group require further information or would like you to attend a SAG meeting.
Where a road closure is necessary, you will need to inform us at least 12 weeks in advance of the event.
Where a licence or temporary event notice is necessary for licensable activities (such as the sale of alcohol, playing of recorded music, live music, or, film) you will need to submit an application with sufficient notice before the planned event. Please see our webpages on applying for a Temporary Event Notice or a Premises Licence for further information. Please be aware that conducting licensable activities without the relevant licence(s) may result in prosecution.
Safety advice for public outdoor events
If you are organising a public outdoor event you will need to ensure that public safety requirements are met. Download the following templates to help you with your safety planning:
- Event Notification Form [pdf] 335KB
- Event risk assessment form [pdf] 65KB
- Event management plan August 2020 [docx] 579KB
- Event Guidance V4.0 - July 2020 [pdf] 1.56MB
- First Aid / medical requirements [docx] 26KB
- Covid-19 Outdoor Event Frequently Asked Questions [pdf] 382KB
Security advice for event organisers
Counter Terrorism Policing for the South East has produced a guidance document for event organisers to help you understand what can be done to improve safety at events and decrease the likelihood of any attack.
This ACT (Action Counters Terrorism) guidance includes advice on protecting your event from a vehicle being used as a weapon, instructions on what to do if you find a suspicious package at your event and points to consider in an event plan.
For further advice and guidance, please also visit the National Counter Terrorism Security Office, which is regularly updated.
Counter Terrorism Policing Festive Campaign 2019
The festive period is an extra busy time for town centres and shopping outlets and Counter Terrorism Policing is asking for all to be extra vigilant and keep crowded places safe over Christmas.
If you run a business and wish to seek further help and guidance, please visit Counter Terrorism Policing website.