Temporary Event Notice

When does an event require a temporary event notice?

You must submit a temporary event notice (TEN) to authorise one or more licensable activities. Examples of which include:

  • The sale of alcohol – this could be by way of a pay bar, a glass of wine included within the ticket price, or by asking for a donation
  • Extension of hours or specifying a licensed activity which is not currently included on an existing premises licence
  • The provision of hot food and hot drinks between 23:00 and 05:00.
  • The provision of regulated entertainment, which includes: plays, films, indoor sporting events, boxing/wrestling, live music, recorded music, or performance of dance between 23:00 and 08:00.

Applying for a temporary event notice

Please read the TEN full guidance notes [pdf] 83KB and privacy notice carefully before submitting your TEN.

You will need to send two copies of the completed form to our licensing team. This will cost £21.00. The fee can be paid using the following methods:

  • A cheque made payable to Ashford Borough Council
  • You can pay by cash or card using the self service machines in reception at The Civic Centre, Tannery Lane, Ashford
  • You can pay by card over the phone by calling 01233 331111 and speaking with a Customer Service representative

Your application will not be completed until we receive payment. The applicant is responsible for making sure that payment is made.

One copy will be given to our environmental protection team, whilst the other will be used by our Licensing team. A further copy must be sent to Kent Police via e-mail to licensing.east.division@kent.pnn.police.uk or via post to:

Licensing Coordinator
Ashford Police Station
Tufton street
Ashford
Kent
TN23 1BT

Download the temporary event notice form [pdf] 728KB, complete it and email it to Licensing. If you prefer you can send your copies in the post to us.

Left it too late?

You can still submit a late TEN up to five (5) working days before the event. Please ensure you read the information on making late notices before submitting your late TEN.

  • Late temporary event notices can be submitted and they must give 5 clear working days before the event date.

  • There is a limit of 10 late notices for personal licence holders and two late notices for non-personal licence holders per calendar year. These count towards the total number of temporary event notices.

  • If either the police or environmental protection object to an event then it will not go ahead and a counter notice will be issued.

Two copies of the completed form need to be sent to our licensing team, together with the fee. One copy will be given to our environmental protection team, the other used by our licensing team. A further copy must be sent to the police.

Privacy notice

Data Protection - Ashford Borough Council is the data controller for any personal information collected in this application. Your information will be used to administrate your Temporary Events Notice Licence, and processing is being conducted relying upon a public task legal basis. Your details and those of your event may be shared with the Police and Environmental Health and details including the name of the applicant and location of the venue will be placed on our online Licence register for public view. In addition your data may be shared with other departments within the council for the purpose of improving services, keeping records up-to-date and for the protection of the public fund. Your information will be retained as long as you hold the Licence + 12 years. For more information about your data protection rights please see our Data Protection page or contact the Data Protection Officer by post: Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent, TN23 1PL or email: FOI@ashford.gov.uk.

Contact us

For further information please email the Licensing team.

Or send your paperwork to our postal address:

Licensing
Ashford Borough Council
Civic Centre
Tannery Lane
Ashford
Kent TN23 1PL

Temporary Event Notice FAQs

What can a TEN cover?+

A TEN covers one-off events that involve selling alcohol, providing late night refreshment (hot food and drink between 2300-0500), playing some music (contact us for more information) or extending the hours that a premises is already licensed for.

How can I pay?+

Cheques should be made payable to Ashford Borough Council. Cash or card payments can be made using the self-service machine at the Civic Centre, Tannery Lane, Ashford. You can also make a card payment over the phone by calling 01233 331111.

How can I submit a TEN?+

You can post it to Licensing, Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent TN23 1PL. You can email it to licensing@ashford.gov.uk or you can deliver it in person at the Civic Centre in Ashford, or the Town Hall in Tenterden.

How much notice do I need to give for a TEN?+

A normal TEN must be submitted with 10 clear working days' notice (not including the day of event or the day it is submitted). A late TEN must be submitted with no less than 5 clear working days' notice (not including the day of event or the day it is submitted).

How do I know if the premises is within your borough?+

The premises must be located within our borough (who you pay your council tax to). You can find you local council.

How much is the fee?+

£21.00 per event.

How many TENs can a premises have?+

15 in a calendar year, covering no more than 21 days in total.

What is the maximum period of time one TEN can cover?+

Seven days - a temporary event can last for no more than 168 hours and the premises is limited to a maximum of 21 days in any one calendar year. There must be at least 24 hours between events.

Can we give away alcohol without needing a TEN?+

Yes, but you cannot ask for a donation.

Do I need to be a personal licence holder to have a TEN?+

No, you don't, but non-personal licence holders can only have five TENs within a calendar year.