Temporary Event Notice

Dinner table set with wine glasses.When does an event require a temporary event notice?

You must submit a temporary event notice (TEN) to authorise one or more licensable activities, for example:

  • The sale of alcohol - this could be by way of a pay bar or a glass of wine included within the ticket price, or by asking for a donation
  • Extension of hours or specifying a licensed activity which is not currently included on an existing premises licence
  • The provision of hot food and hot drinks between 23:00 and 05:00.
  • The provision of regulated entertainment which includes: plays, films, indoor sporting events, boxing/wrestling, live music; recorded music, performance of dance between 23:00 and 08:00.

Applying for a temporary event notice

Please ensure you read the TEN full guidance notes [pdf] 83KB and privacy notice carefully before submitting your TEN.

Two copies of the completed form need to be sent to our licensing team, together with the fee of £21.00. The fee can be paid By one of the following methods:

  • Cheque made payable to Ashford Borough Council
  • Paying by cash or card in the self service machines in reception at The Civic Centre Tannery Lane
  • Calling 01233 331111 to make payment over the phone by card with a Customer Service representative

Please note that your application will not be considered complete until payment is received. It is the responsibility of the applicant to ensure payment is made promptly.

One copy will be given to our environmental protection team, the other used by our Licensing team. A further copy must be sent to Kent Police via e-mail to licensing.east.division@kent.pnn.police.uk or via post to:

Licensing Coordinator

Ashford Police Station
Tufton street
Ashford
Kent
TN23 1BT

Download the temporary event notice form [pdf] 728KB, complete it and email it to Licensing. If you prefer you can send your copies in the post to us.

Left it too late?

You can still submit a late TEN up to five (5) working days before the event. Please ensure you read the information on making late notices before submitting your late TEN.

  • Late temporary event notices can be submitted and they must give 5 clear working days before the event date.

  • The number of late notices that can be given in any one calendar year, is limited to 10 for personal licence holders and 2 for non-personal licence holders. These count towards the total number of temporary event notices.

  • If there is an objection from either the police or environmental protection the event will not go ahead and a counter notice will be issued.

Two copies of the completed form need to be sent to our licensing team, together with the fee. One copy will be given to our environmental protection team, the other used by our licensing team. A further copy must be sent to the police.

Download the temporary event notice form [pdf] 728KB, complete and email it to Licensing. If you prefer you can send your copies in the post to us.

Privacy notice

Data Protection - Ashford Borough Council is the data controller for any personal information collected in this application. Your information will be used to administrate your Temporary Events Notice Licence, and processing is being conducted relying upon a public task legal basis. Your details and those of your event may be shared with the Police and Environmental Health and details including the name of the applicant and location of the venue will be placed on our online Licence register for public view. In addition your data may be shared with other departments within the council for the purpose of improving services, keeping records up-to-date and for the protection of the public fund. Your information will be retained as long as you hold the Licence + 12 years. For more information about your data protection rights please see our Data Protection page or contact the Data Protection Officer by post: Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent, TN23 1PL or email: FOI@ashford.gov.uk.

Contact us

For further information please email the Licensing team.

Or send your paperwork to our postal address:

Licensing
Ashford Borough Council
Civic Centre
Tannery Lane
Ashford
Kent TN23 1PL

Temporary Event Notice FAQs

Temporary Event Notice FAQs
Questions Answers
What can a TEN cover?

One off event involving:

  • Sale of alcohol
  • Hot food and drink 23.00 – 05.00 (late night refreshment)
  • Some music (contact us for more information)
  • Or an extension to hours at a premises already licensed
How can I pay? 
  • Cheque made payable to Ashford Borough Council
  • Cash or card payment at the Civic Centre
  • Card payment over the phone 01233 331111
How can I submit a TEN? 
  • By posting to Licensing, Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent TN23 1PL
  • By emailing licensing@ashford.gov.uk
  • In person at the Civic Centre in Ashford or the Town Hall in Tenterden.
How much notice do I need to give for a TEN?
  • A normal TEN must be submitted with 10 clear working days notice (not including the day of event or the day it is submitted)
  • A late TEN must be submitted with no less than 5 clear working days notice (not including the day of event or the day it is submitted)
How do I know if the premises is within your borough?  The premises must be located within our borough (who you pay council tax to). You can find your local council.
How much is the fee?  £21.00 per event. 
How old do I need to be to apply for a TEN? 18 years of age or over. 
How many people does a TEN cover? 499 people. 
How many TEN’s can a premises have? 15 in a calendar year covering no more than 21 days in total.
What is the maximum period of time one TEN can cover? 7 days. A temporary event can last for no more than 168 hours and the premises is limited to a maximum of 21 days in any one calendar year. There must be at least 24 hours between events. 
If my TEN goes after midnight how many days is this? It counts as 2 days.
Can we give away alcohol without needing a TEN? Yes but you cannot ask for a donation.
If the ticket includes a 'free' drink does this need a TEN? Yes, a TEN is required.
Do I need to be personal licence holder to have a TEN? No you don’t, but non-personal licence holders can only have 5 TEN’s within a calendar year.
How many TEN’s can a personal licence holder apply for? 50 within a calendar year.