Ashford Rural Energy Efficiency Grant

1. Micro, Small or Medium businesses with no more than 50 employees working at the subject site.
2. The subject commercial premises must be located within the designated Rural area as defined under ‘Rural England Prosperity Fund’ by the Department for Environmental and Rural Affairs (Defra). Where the site or the wider land crosses across the designated area the Council reserves the right to assess these on a case by case basis. View Ashford Rural Area Maps [pdf] 569KB.
3. The business can demonstrate the need and the expected benefits of the works proposed.
4. Individual landlords are eligible to apply for this funding.

Through this grant, Ashford Borough Council will support the purchase and installation of material or equipment that improves the energy efficiency of a business’ commercial property in the rural area.

Examples of capital projects that the grant could support include:

• Retro-fitting insulation
• Installing LED or other energy efficient lighting systems
• Installation of double or secondary glazing

Works that may require Planning Applications (such as Listed Building Consent, Advertising Consent or similar) can be considered. Applicants will need to submit their Planning Application, if required, before submitting the grant application.

Applicants are required to provide fully costed quotes of the works being proposed. The assessment will consider this and, if successful, applicants will receive a grant equivalent to 80% of the cost of works (excluding VAT). The maximum level of grant allowed under this scheme is £5,000.

In exceptional circumstances the council reserves the right to award a higher level of grant where this may be necessary and where supporting and significant additional evidence has been submitted.

• A completed application form
• Evidence that:
• The applicant is the freeholder or leaseholder or where written consent from the site owner to carry out the work, has been obtained and submitted
• The applicant has the funds available for their share of the project costs (20%, excluding VAT)
• The applicant should demonstrate they have considered the Planning guidance in relation to their project and have submitted a Planning Application where necessary
• For projects costing up to £3,123 (excluding VAT), one fully costed quote for the works is necessary. For projects costing more than this, three fully costed quotes will be necessary.
• An energy audit report or EPC assessment undertaken for the property if available
• Recent photos of the site, clearly showing the areas the project will address
• Details of any grants or funding received from a public authority in the previous three years

Any further information or evidence required or which the applicant considers relevant.

The grant will be paid to successful applicants once conditions are met such as (but not limited to):

• The works proposed are due to start imminently and be completed in a reasonable time
• Any permissions such as Planning Permission have been successfully obtained

The condition of payment for this grant will be included in the decision notification sent to the applicant and is discretionary (to be applied on a case by case basis). For grant applications requiring a Planning Application, the grant can only be paid if Planning Permission has been received by the applicant.

The council reserves the right to attend the site to monitor the progress of work until the expected end date detailed in the applicant’s proposal. The council has the discretion to reclaim the grant funding if the conditions are not met within a reasonable time.

• The applicant removes the materials or equipment within 12 months of receiving the grant (regardless of whether the applicant moves property)
• The applicant does not maintain the equipment or the utilities connections during the 12 months after receiving the grant
• Works are undertaken without obtaining the relevant permissions or licences as needed
• The works are not undertaken

A subsidy is where a public authority such as a Local Authority provides support to an enterprise that gives them an economic advantage, meaning equivalent support could not have been obtained on commercial terms.

On 4 January 2023, the UK’s new subsidy control regime came into force, implementing a new subsidy regulation framework designed for the post-Brexit era. Underpinned by the Subsidy Control Act 2022 (the “Act”), related statutory instruments and government guidance, the new regime aims to grant public authorities the power to design and award subsidies in an agile way while complying with the UK’s international commitments on subsidy control.

For smaller value subsidy awards, Minimal Financial Assistance (MFA) allows financial assistance of up to a maximum limit of £315,000 to be made to a single enterprise within a rolling period of three financial years (consisting of the current financial year and the two previous financial years), without the need to comply with the majority of the subsidy control requirements.

However, MFA requires a written declaration from the beneficiary confirming that the limit has not been exceeded before the subsidy can be awarded. This effectively mirrors the historic EU De Minimis regime but sets the threshold at a fixed sterling amount and at a higher level than previously.

Applicants will therefore be required to provide information and a declaration in relation to subsidies they may have received in the previous three years.

• For the avoidance of doubt, businesses that are in administration, insolvent or where a striking-off notice has been made, are not eligible for funding under this scheme.
• Projects or work that has already been undertaken will not be eligible. This funding is not retrospective.
• Businesses that have already received grant payments that equal the maximum permitted levels of subsidy will not be eligible to receive funding. (See Subsidy Control section)
• Project proposals that have already received, or are eligible to apply for, funding from Department for Environment, Food and Rural Affairs (Defra) are not eligible.
• Businesses or organisations that have already received funding from another REPF funded grant programme, or projects that are eligible for another REPF grant programme, as administered by Ashford Borough Council, will not be eligible for this scheme. View Ashford REPF Programmes and other Defra Funding [pdf] 593KB.
• Sites that are located outside of the designated Rural area as defined by Defra for the purposes of this funding.
• This funding should not be used as a wage support mechanism or for revenue costs such as ongoing maintenance or utilities costs.
• This funding cannot be used to pay for costs directly to Ashford Borough Council (for example Planning applications) or for significant work to the Council’s land/property that falls within a schedule of maintenance and for which the council is responsible as owner.

The funding available for these grant schemes is very limited and the council will likely need to prioritise applications to provide best value for money. Decisions will be taken by a panel and each round of decisions will prioritise eligible applications based on the practical impact and deliverability of their project.

Applications will only be taken forward to be decided where all the relevant information and evidence has been submitted by the applicant. The decision to award any grants under this scheme will be taken by a panel of Borough Councillors and key stakeholders. The panel will meet quarterly throughout the year, although this is subject to change. The decision reached by the panel will be final and the council will not consider any appeals submitted. Applicants will subsequently be notified of the outcome of their application.

All enquiries about this grant funding and this policy should contact prosperity.funding@ashford.gov.uk.